PayHOA Software

Try Free

PayHOA is a cloud-based homeowners association (HOA) and community management platform designed to streamline dues collection, communications, accounting, and overall association operations for self-managed communities and professional managers.

Overview

HOAs and community associations often deal with manual processes: invoicing, tracking dues, managing violations, logging work orders, and handling communication with homeowners. PayHOA offers a unified platform to digitise these efforts, enabling boards and management teams to operate efficiently, maintain transparency, and reduce administrative burdens. With built-in accounting, payments, vendor workflows, and owner portals, PayHOA is aimed at simplifying how communities are managed from the ground up.

What Is PayHOA Software?

PayHOA is a community association management software system specifically built for HOAs, COAs, POAs and property managers overseeing such communities. It provides tools for:

• Online dues/invoice generation and payment processing
• Accounting and financial reporting tailored to associations
• Communication tools including messaging, email, SMS and portals
• Violation tracking, requests & work orders, document storage
• Owner and resident portals for transparency and interaction
• Vendor/payables workflows and bank reconciliation

In short: PayHOA provides an all-in-one solution to manage the financial, operational and communication needs of a community association.

Key Features of PayHOA

✔ Dues & Payment Automation: Generate invoices, accept ACH or credit card payments, set autopay and track status.
✔ Full Accounting & Reporting: Built-in ledger, chart of accounts, bank import/connection, vendor payables, financial statements.
✔ Communication Tools: Mass emails, texts, owner portals, message boards, violation notifications.
✔ Document & Violation Management: Store associates’ documents, track violations/requests, manage vendor workflows and approvals.
✔ Owner/Resident Portal: Homeowners can view their account, make payments, submit requests and access community docs.
✔ Vendor & Payables Automation: Track vendors, approval workflows, payables and check printing upcoming.
✔ Scalable for Unit-Size: Pricing supports small communities (25 units) up to large portfolios (500+ units) with per-unit or flat-rate plans.

Who Should Use PayHOA?

• Self-managed HOAs or volunteer boards that want a professional system without hiring a full management company.
• Professional property/association managers overseeing multiple communities seeking a single platform to manage finances, homeowners and vendors.
• Communities of various sizes (small neighborhood associations up to mid-sized HOAs) looking to upgrade from spreadsheets and fragmented tools.
• Boards seeking better transparency, owner communication, simpler dues collection and modern resident portals.

Pricing & Plans

Pros & Cons of PayHOA

Final Verdict

PayHOA is a highly capable community association software solution that balances cost, features and ease of use. For HOAs seeking to modernise dues collection, accounting, communications and operational workflows — especially self-managed boards or smaller associations — PayHOA offers strong value. For larger portfolios, it scales well, though you should review per-unit cost and payment-processing fees carefully. Overall, if you want one integrated system to replace multiple fragmented tools, PayHOA is a compelling choice.

FAQs About PayHOA