AppFlowy makes sense when free-form explanation and repeated records belong in one workspace. Use documents for context and databases for fields that need sorting or filtering, keeping cloud collaboration decisions separate from the initial local setup.
Create a workspace around a real project, with one document for context and a database for repeatable records. Add only fields you expect to use when filtering or reviewing information. Decide separately how collaboration, synchronization and AI features should be provided before distributing the workspace.
